As an out-of-state self-insurer where must the claims files be kept and maintained?

As an out-of-state self-insurer where must the claims files be kept and maintained?

• A. In CA
• B. In the state where the self-insured is located
• C. In CA unless the Manager has given written approval to administer from a location outside CA
• D. In the state where the TPA is located.

Answer: (C)

Claims files for a California self-insurance plan must be kept in California. If the self-insurer is located outside California, administration from a location outside California is allowed only with written approval from the SIP Manager. This ensures California regulators have access to the records, maintains compliance with California workers’ compensation rules, and supports timely handling and auditing of claims. Without that written authorization, the files belong in California. Other locations or rules don’t apply unless the Manager has granted the specific exception in writing.

Claims files for a California self-insurance plan must be kept in California. If the self-insurer is located outside California, administration from a location outside California is allowed only with written approval from the SIP Manager. This ensures California regulators have access to the records, maintains compliance with California workers’ compensation rules, and supports timely handling and auditing of claims. Without that written authorization, the files belong in California. Other locations or rules don’t apply unless the Manager has granted the specific exception in writing.